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Overview

Ward Personnel are recruiting for a Site Administrator for full time/permeant work in Cork city. The site Administrator plays a key role in supporting the smooth and efficient running of construction projects. The position involves managing project documentation, coordinating communications, assisting with financial processes, and supporting both office and site-based teams. The successful candidate will work closely with site managers, subcontractors, clients, and project teams to ensure project requirements are met accurately and on time.

Key Responsibilities

• Manage day-to-day office operations, including correspondence, phone handling, and office supplies.
• Provide administrative support to site managers and wider project teams.
• Maintain organised and up-to-date records, including site diaries and compliance documentation.

Project Coordination

• Coordinate the flow of information between office staff, site teams, clients, and subcontractors.
• Review submittals, inspection reports, and monitor the tracking of materials and resources.
• Assist with project scheduling and ensure progress updates are accurately recorded and communicated.

Contract & Document Management

• Support contract administration and ensure all contractual obligations are met.
• Manage project documentation, filing systems, and compliance-related files.
• Prepare and issue project-related documentation as required.

Financial Administration

• Handle financial documentation including invoicing, bookkeeping, and budget tracking.
• Assist with cost estimation and monitoring project expenditure.
• Generate payment estimates and act as a liaison between owners and contractors regarding financial queries.

Required Experience & Qualifications

• Strong organisational and time management skills, with the ability to prioritise effectively.
• Excellent communication and interpersonal abilities.
• Working knowledge of Sage
• Proficiency in IT systems, including project management software, spreadsheets, and document tools.
• High level of accuracy and attention to detail.
• Ability to work collaboratively with diverse teams and stakeholders.
• Understanding of construction contracts and basic cost estimation principles.
• Eligible to work on site 09:00-16:30 Monday to Friday