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We are currently hiring a Site Administrator for one of our project sites in Dresden. The successful candidate will be responsible for document control, project administration, and supporting Engineering and Project teams to ensure all documentation and project processes are managed efficiently.

Responsibilities:

• Supporting the onboarding process for new starters: preparing welcome packs, ensuring everything is set up before their arrival and organising site inductions.
• Maintaining accurate daily and weekly trackers, including:
• Annual leave
• Site rotations
• Staff resources
• Flight and travel logs
• Understanding site-specific compliance requirements and keeping relevant databases up to date (full training provided).
• Supporting accommodation logistics for new starters.
• Ensuring contact lists, trackers and distribution groups are current and well-maintained.
• Liaising with Project Managers, Admin Manager & HR on staff logistics.
• Being the go-to person for admin queries on-site.
• Maintaining and updating master admin files in line with company procedures.
• Assisting with on-site events and social activities as needed.
• Promoting smooth and clear communication between site teams and senior staff/admin.
• Reporting any risks, concerns, or opportunities for improvement to the Admin Manager, with a focus on continuously improving processes and making site operations more efficient and structured.

Skills and Requirements:

• Leaving Certificate or equivalent.
• 3+ years’ experience in a similar admin or site-based role preferred – however, we will also consider candidates who are highly motivated, eager to learn, and confident using computers and Microsoft Office.
• A positive attitude and willingness to get stuck in – we’re looking for someone who brings good energy to the team and helps keep things running smoothly.
• Strong IT skills in Microsoft Word, Excel, and PowerPoint.
• Familiarity with SharePoint is an advantage; however, full training will be provided for the right candidate.
• Clear and confident written and verbal communication skills.
• Excellent organisation and attention to detail.
• Comfortable working both independently and as part of a team.
• Use initiative to suggest improvements and new ideas.
• Prior experience in the construction or engineering industry is an advantage.

Job Ref: LTDEU1