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Ward Personnel is an award-winning recruitment agency with offices in Cork, Dublin, Denmark, and Poland who specialise in the Construction, Mechanical & Electrical sectors. Due to our continued expansion, we currently require a

Part-Time Executive/Personal Assistant & Administrator

The role is based in our Cork City office located in Blackrock. This is a busy role in a fast-paced and dynamic environment and will involve approximately 20-25 hours work per week.

The key responsibilities of the role will include:

• Monitoring correspondence, ensuring appropriate action in a timely manner, and responding on behalf of the directors where appropriate
• Preparing confidential correspondence and papers for the directors
• Organising and booking directors’ diaries, and making travel and accommodation arrangements for staff travelling etc.
• Preparing and Processing expense claims/company credit cards reconciliations
• Dealing and corresponding with suppliers in relation to contracts/invoices/approval for payment by the finance team – for utilities/stationery/software contracts etc.
• Attending meetings and recording and circulating minutes/actions
• Assisting the directors as required with other ad hoc tasks
• Building strong relationships with fellow staff and the overall leadership team
• Organising and planning company staff outings/summer party/Christmas party etc.
• Dealing with everyone in a professional, courteous and friendly manner at all times

The successful candidate, who will be a fluent English speaker, will ideally:

• Have at least three years’ experience of providing administrative support at director level or alternatively will have significant experience in an Office Management role
• Be very proficient with IT, particularly Microsoft Word, Excel & Outlook
• Be very organized and be comfortable working to tight deadlines
• Have exceptional attention to detail and will take great pride in their work
• Have excellent written & verbal communication skills and strong numeracy skills
• Be enthusiastic, discreet, trustworthy and highly confidential
• Enjoy using their own initiative to seek ways to drive continuous improvement
• Have the ability to build strong relationships at all levels both within Ward Personnel and with our clients, suppliers etc.

This role offers a great opportunity for someone to join a successful and growing company with a great team and culture.   A competitive salary package with sick-pay, pension, free parking, company events, bike-to-work scheme etc is on offer. Please send your CV in confidence to dward@wardpersonnel.com

Ward Personnel is an equal opportunities employer.